Sending out event invitations

Sending invitations has never been so custom. Whether it’s through Slack or via Calendar invite, Five to Nine offers different ways of sending invites to your guests.

Sending an email invite

An email invite will include the name, time, location, and event description, along with a link to the event page. Customize your email’s subject line and message. 

Step 1: When you publish your event, select ‘Email Invite’ when you reach the Invitations page.

Step 2Once you’ve enabled ‘Email Invite’, go to the Email Invite tab next to ‘Guest List’. 

Step 3: Filter for guests by office, group, or contact list and select which guests you’d like to invite to the event.

  • The guests you add will appear in ‘Selected contacts’
  • Upload a CSV of guests or add emails manually to add people to the guest list.

Note: if your event’s privacy is set to ‘Organization’ or ‘Private’, your guests will need to sign into Five to Nine to be able to view the event page. 

Step 4: Customize your email invite’s subject line and message

  • Send yourself a test email invite to see what the email will look like to your guests.

Step 5: Select when to send your email: either immediately or schedule the invitation to be sent out.

Email Invite

🙌 When you’re ready, select ‘Send Invite’ to send your email invite!

Guests will receive an email with a link to RSVP to the event. When they select ‘RSVP’ in the email, they will automatically be RSVP’d to the event.

Note: the link in the email leads to the event page. If your event privacy is set to ‘Organization’ or ‘Private’, your guests will need to have Five to Nine accounts to view the page.

Learn more about sending email invites.

Event Page

Sending a calendar invite

Step 1: Select ‘Calendar Invite’ when you reach the Invitations page.

Step 2Go to the ‘Calendar Invite’ tab on your event’s Guest List page. 

Calendar Invite

Step 3: Filter for guests by office, group, or contact list and select which guests you’d like to invite to the event.

  • The guests you add will appear in ‘Selected contacts’
  • Upload a CSV of guests or add emails manually to add people to the guest list.

 

Step 4: Determine if you’d like to notify guests with an email

  • Only add to Calendar: this will only add the event to your guests’ calendars, without sending them an email notification. Your guests can still RSVP via Google Calendar. 
  • Notify my guests and add to calendar: this will add your event to your guests’ calendars and send them an email invitation. 

🙌 When you’re ready, select ‘Invite’ to send your Calendar invite!

Guests will be added to a Calendar invite on either Google or Outlook Calendar. When guests respond via Calendar, their responses are synced with Five to Nine — so they don’t ever have to login to Five to Nine to RSVP!

Learn more about sending Calendar Invites.

Sending invites to Slack channel

Step 1: Select ‘Slack Invite’ when you reach the Invitations page after publishing your event.  

Select Slack Invite

Step 2: Open the ‘Slack Invite’ tab next to ‘Guest List’ and select which channel(s) you’d like to send your invite to. 

Customize your message to include in the Slack channel invite.

🙌 When you’re ready, select ‘Send Slack Invite’ to send your invite to your selected Slack channel(s)!

Your guests will receive an invite and can respond within Slack. Your guests will be added to the Calendar invite once they RSVP. 

Learn more about sending Slack invites.

Slack Invite